How do they match: Executive Secretaries and Executive Administrative Assistants

  • Executive Secretaries and Executive Administrative Assistants

  • Administrative Supervisor

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
  • Interpret administrative and operating policies and procedures for employees.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

  • Supervise clerical or administrative personnel.
  • Confer with coworkers to coordinate work activities.
  • Coordinate operational activities.
  • Inspect operational processes.
  • Schedule operational activities.