ROLE SUMMARY:
The Oncology Patient Solutions & Alliances Coordinator will actively support the Oncology Patient Solutions & Alliances Group in implementing brand, portfolio and team activities. We are seeking a learning agile and highly-motivated candidate who has demonstrated resourcefulness and proactivity in prior roles. The PSG Coordinator will be expected to deliver high quality work in a self-directed environment and must be comfortable with assuming increased levels of responsibility with accountability for decisions and project outcomes.
This position requires solid interpersonal and communication skills and the ability to manage multiple priorities.
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things.
As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.
ROLE RESPONSIBILITIES:
Team Operations
Manage admin needs for VP and/or FRM Team Leads & Advocacy &Professional Relations Directors (i.e., calendar management, meetings, travel and expense reports)
Provide business support for 8-10 colleagues (i.e., calendar conflicts, conference room and video conference set up, team activities, expense support)
With the TLs & Directors, develop and monitor team systems (e.g., SharePoints, Teams, Yammer etc.) for internal and external stakeholders
Assist with on-boarding of new hires, contractors, interns, etc.
Maintain and distribute up to date organizational contacts and email distribution lists
Assist the team in distributing and organizing GCMA-relevant material for review and approval, in accordance with all relevant SOPs and compliance requirements
With the FRM TLs and A&PR Directors, coordinate special projects including colleague engagement forums (i.e., OPSA Communities, Op Plan prep sessions), team training initiatives, and external customer or vendor workshops
Manage facilities related issues including office space and moves for the teams
Support team's professional development capability building (e.g., coordinate trainings and assessments, align training needs across PC & BSM teams)
Meeting Support
Provide full meeting support including reserving video conference rooms, ensuring proper set-up and catering when appropriate, and acting as team contact for external visitors
Organize and attend recurring meetings, including but not limited to: core team and extended team meetings, quarterly GLocal forums, monthly Franchise meetings
Support agenda development and dissemination, assembly and posting of pre-reads and presentations, capturing and tracking of meeting action items and notes
Assists the Patient Solutions Group in the organization of internal and external events (i.e. Congresses, YBMs, symposiums) in accordance with all relevant SOPs and Compliance requirements
BASIC QUALIFICATIONS:
Bachelor's degree highly preferred
High School diploma required and 10+ years of applicable coordinator/administrator experience working in a fast-paced dynamic environment
Proven ability to manage day to day planning and operational activities including strong project, time management and organizational skills
High level of proficiency with computers and various systems/platforms: Microsoft Outlook, Microsoft 365, Microsoft Teams
Demonstrated proficiency of Pfizer internal systems such as SharePoint, ENGAGE, PT&E, Ariba, Yammer, GCMA/Veeva, Decideware
Understand and assist in complete compliance to all MAPP processes and all relevant Pfizer SOPs
Demonstrated ability to identify priorities and exercise sound judgment in accomplishing work in appropriate priority order, based on own assessment of urgency and importance to ensure deadlines are met and leaders are prepared
Exceptional written and verbal communications skills
Professional maturity and presence with demonstrated ability to show good judgment and discretion; Discretion and trustworthiness in dealing with confidential situations
Demonstrates expert collaboration and relationship building skills by working proactively in a team environment to share knowledge, influence best-practices, and coordinate workflow
Works well with staff located across various sites, as well as with external contacts, to coordinate schedules and priorities
Other Job Details:
- Last date to apply is July 4, 2024
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative
